ABOUT:

This is an amazing time to join JewishColumbus. We are five years into an integrated partnership of the Jewish Federation of Columbus and the Columbus Jewish Foundation. Our annual campaign brought in over $6.1M and our Foundation holds $160M in assets. We are the community convener; we respond to crisis and ensure a strong future for the Columbus Jewish community through robust and trusting partnerships with local Jewish agencies and synagogues. We are innovative. We are inclusive. We challenge the status quo and strive to be at the forefront of trends within the Jewish and non-profit communities. Work for an organization where your time and talent will be valued, and your voice will be heard.

THE ROLE:

The Director of Human Resources & Facilities Operations is an important member of JewishColumbus and is responsible for coordinating and overseeing the talent life cycle and culture development of the organization as well as administrative activities, governance and facilities operations. This position requires the ability to identify operational risks and opportunities, as well as proactively provide solutions. This individual should be strategic and resourceful in how they approach situations. This position requires the identification of operational risks and opportunities, problem-solving and providing solutions with the help of relevant departments. This individual should be strategic and pro-active in how they approach situations. Facilities management and light maintenance duties may be required.

REPORTS TO: Chief Financial & Operations Officer (CFOO)

DIRECT REPORTS: HR Manager, IT Manager and Consultants

RESPONSIBILITIES:

OPERATIONS & ADMINISTRATIVE TASKS

Develop, implement, and monitor day-to-day operational systems and processes to provide visibility into the goals, progress, and obstacles of key initiatives
Help prepare and monitor the admin budget and manage office purchases (in coordination with other administrative staff).
Assist with onboarding new board/committee members and work with Administrative Assistant on annual updates of Outlook group contacts, Board handbooks, and other materials.
Collaborate with senior managers in the development of performance goals and long-term operational plans.
Maximize efficiency and productivity through extensive operational process analysis determine areas of and interdepartmental collaboration and synergies.
Work with other Partner agencies on combined services and vendors.
Set strategic goals for operational efficiency and increased productivity.
Work with managers in the development of financial and budgetary plans.
Help prepare meeting rooms on-site or off-site set-ups and set up technology as needed.
In the absence of the Administrative Assistant, work with the Administrative Assistant to provide back-up for the lobby, and all other tasks including community and organizational calendars as needed.
Manage all equipment leases and maintenance including copiers, printers, postage machines and any other equipment as needed.
Maintain the name plates and badges for all staff and work with the HR Manager on additions or changes.
Assist the CFOO with Committee on Repairs & Replacement (CR&R).
Assist the chair of the Committee on Trustees and CFOO with meetings, and help maintain board/committee rosters and all compliance and governance items of the organization
Other duties as assigned.

BUILDING MAINTENANCE & PROCUREMENT OVERSIGHT

Research, source, contract and oversee vendors for grounds, building and office equipment maintenance.
Coordinate all contract bids for cleaning, lawn care and building work.
Review all contracts and work with the Financial Analyst to ensure they are being annually reviewed and requoted.
Monitor vendor relationships and contracts, ensuring equity, quality, cost-effectiveness, and timely delivery.
Oversee all equipment and property maintenance for 1175 College Avenue & the pedestrian footbridge over Alum Creek.
Create & Maintain SharePoint folder for all building maintenance services, contracts, projects, warranties, etc.
Keep maintenance list and schedule completion of services.
Prepare CR&R request for the Esther C. Melton Building in partnership with the CFOO.
Prepare all payments for Esther C. Melton Building on appropriate payment form with correct coding and submit to the CFOO for final approval and submission to Accounts Payable.
Prepare all payments for Robins Center for Philanthropy on appropriate Foundation payment form with correct coding and submit to CFOO for final approval and submission to Foundation Finance.
Prepare yearly building budget with the CFOO, make recommendations for changes, yearly projects/repairs (that are not part of CR&R).
Prepare multiyear plan for upgrades and maintenance.
Monitor building maintenance repair and replacement budget.
Meet with the CFOO as needed to review any building and office space concerns.

INFORMATION TECHNOLOGY

Assist CFOO in working with IT Professional or company on needs and upgrades to equipment. This includes translating organizational technology needs into actionable requirements for the vendor.
Prepare and maintain a laptop/desk top rotation and technology equipment inventory.
Monitor and coordinate all software licenses including Adobe, Zoom etc.
Assist with any other IT user issues or equipment issues as needed.
Maintaining storage spaces, physical assets and inventory of IT and administrative supplies, keeping them neat and orderly.

SECURITY

Review, approve, and track all security funding requests and submit for payment.
Maintain credential information and records related to community-wide security in partnership with the Community-wide Security Director.
Assist the Security Department as needed on Federal/State grants.
Coordinate with JCRC Directory and assist in maintaining the key fob system, and all other alarm and security systems.

HUMAN RESOURCES OVERSIGHT

Build a competent human resources function that supports JewishColumbus, the leadership, and the overall employee base
Align talent and culture initiatives to support the overall business strategy
Provides guidance and input regarding HR strategies that support the vision, culture, and business needs of the organization.
In partnership with leaders, lead and drive the strategy and execution of all HR and benefit programs.
Handle various associate relations issues, such as investigating employee complaints, resolving employee conflicts, and advising appropriate action to leadership.
Knowledge of local, state and federal laws and regulations governing employment (EEO, FLSA, wage and hour, employee benefits, leave policies and practices).
Partner with external legal counsel to prepare for and/or respond to any compliance matters, legal issues, actions, or complaints.
Handle all staff meetings and work with senior director of Leadership on agendas and staff development.

MINIMUM QUALIFICATIONS:

Must have strong communication and operating instincts, good strategic skills, sound judgment and the ability to achieve goals by leveraging expertise and ability to work with colleagues in a collaborative environment
Courteous and professional telephone manner.
Friendly, personable, outgoing, customer service driven.
Possess integrity for maintaining confidential information.
Ability to work occasional evening and/or weekend hours.
Is an influencer adept at working in a growing, dynamic organization where navigating change and competing priorities is common.
High emotional intelligence and ability to forge and maintain healthy relationships.
Exhibits an entrepreneurial mindset and a commitment to continuous improvement, taking initiative and leveraging resourcefulness to address operational challenges while fostering collaboration with internal teams, vendors, and partners.

REQUIRED EXPERIENCE:

Bachelor’s Degree, Master’s Degree preferred
8+ years’ experience as a Director of Operations, Human Resources, or similar roles.
Experience in various human resource functions, including but not limited to: Policy Management, Benefits Administration, Employee Relations, Recruiting, Compensation, Performance Management and Legal/Compliance.

KNOWLEDGE, SKILLS & ABILITIES:

Excellent interpersonal communicator.
Effectively navigates internal and external realms of the organization, adeptly handling both routine and sensitive matters. Demonstrates agility by adjusting tactics as needed when faced with challenges or shifts in circumstances.
Ability to take initiative and work independently and in a team environment.
Strong organizational skills, effective multi-tasker and ability to meet deadlines.
Proficiency with Microsoft Office Suite, Adobe Creative Suite and Constant Contact.
Understanding of HRIS tools and HR metrics.
Ability to think analytically, communicate ideas, develop solutions and resolve conflicts between parties with competing priorities.
Ability to flourish in a fast-paced changing environment.
Knowledge of JewishColumbus, our mission and vision and the programs we operate preferred.
Knowledge of the Greater Jewish Community, our partners, synagogues, day schools, social service and educational institutions preferred.

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Director of Human Resources and Facility Operations