The Greensboro Jewish Federation builds community among the Jewish people of Greensboro, assuring continuity from generation to generation. Recognizing that each Jew is responsible, one for another, the Federation promotes the welfare of the Jewish people in our community, in Israel, and worldwide. Locally, the Federation offers programming, networking and social events, scholarships and grants; brokers community relations; advocates for Israel; and organizes city-wide religious observances and celebrations.
Summary: The Director of Finance and Administration is responsible for the oversight of all financial, accounting, human resources, facility, administration, and risk management activities of the Greensboro Jewish Federation (“GJF”) and its constituent agencies, the Jewish Foundation of Greensboro (“JFG”) and Jewish Family Services (“JFS”). As a member of the senior leadership team, the Director of Finance and Administration participates in key decisions pertaining to strategic initiatives and operational execution.
Responsibilities:
Financial and Risk Management
• Oversee cash flow planning and ensure availability of funds as needed
• Oversee financing strategies and activities, including Federation endowment and designated funds, as well as banking relationships
• Oversee collections efforts
• Oversee the accounting and financial reporting aspects of GJF: General Ledger, Accounts Payable, Accounts Receivable, Payroll, Assets (including Endowment and Designated Funds), Benefits Administration, Program Reports
• In conjunction with the CEO, oversee and lead the annual budget process; develop, administer, and review all financial plans and budgets; monitor progress and keep senior leadership informed of the organization’s financial status
• In conjunction with the CEO, lead and oversee the annual allocations process
• Monitor the adequacy of property insurance limits - business liability, directors and officers, professional liability, bond, auto, and umbrella – and obtain proper coverage for special events
Accounting and Administration
• Oversee the accounting department to ensure proper maintenance of all accounting systems and function; supervise accounting staff member(s)
• Oversee cash management: cash receipts, cash collections, fund transfers, bank reconciliations
• Oversee accounts payable function to ensure accurate and timely payment of all vendor invoices and to keep expenditures within targeted amounts
• Perform month-end closing and prepare monthly and quarterly financial reports, program budget reports and dashboards as needed.
• Maintain and improve upon internal controls and financial procedures
• Ensure timeliness, accuracy, and usefulness of financial and management reporting for board and staff members; prepare and analyze monthly and annual journal entries and financial statements
• Coordinate and lead audits; liaise with external auditors and the finance committee
• Ensure compliance with corporate filing requirements to include Form 990 tax return, Charitable Solicitation Licenses, Property Tax exemption, Annual Report, and other licenses or permits
• Ensure legal and regulatory compliance regarding all financial functions; Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations
• Oversee the system needs of GJF accounting and CRM software. Serve as a resource for solving data retrieval, software, and hardware problems.
Business Operations
• Periodically update, oversee the update, or create as needed, all business operations plans including but not limited to: Business Continuity Plan, Crisis Communication Plan, Emergency Procedures Handbook, Financial Policies and Procedures, Building Use Policies, Personnel Handbook
• Direct, in collaboration with department directors and managers, the use of these plans. This may include education, training in policies and updates with all affected staff.
• Coordinate and collaborate with directors and managers to achieve resolution of operational issues
Human Resources
• Review policies, procedures, and personnel practices and make recommendations for improvements to CEO and Human Resources Committee
• Select and implement employee benefits; serve as Plan Administrator for local Jewish institutions; coordinate and staff employee benefit and enrollment meetings for all participating organizations
• Assist CEO in review of salaries
• Coordinate and/or conduct exit interviews
• Coordinate programming to promote employee wellness for a healthy and engaged workforce
• Prepare semi-monthly payroll and ensure the payroll service process is completed
• HIPAA Security Officer – responsible for setting up and assuring that HIPAA processes are adhered to in accordance with the latest HIPAA Security Analysis.
• Maintain employee files.
Facility and Office Management
• Direct general office services, including cleaning and maintenance.
• Directly supervise the Office Administrator and be accountable for their performance management.
• Oversee relationships and contracts with vendors that include IT / computers, equipment leases, maintenance, facilities, etc. Revisit and renegotiate for improved services and cost savings as needed.
• Oversee property and assets, including renovations, repairs and large purchases. Maintain asset registers.
• Assist the Regional Security Advisor as needed.
• Prepare, administer and implement initiatives of any grants related to building security
Other
• Plan agendas with Chairs and resource meetings of the GJF Finance Committee, GJF Human Resources Committee, GJF Budget and Allocations Committees; attend GJF Board of Trustees meetings to provide and explain financial or human resources information
• Assist in selecting and engaging outside consultants and services (auditors, benefits administrators, credit card processing)
• Communicate with donors regarding donations, account balances, etc.
Qualifications:
• Minimum of a bachelor’s degree in accounting; MBA and/or CPA preferred
• Minimum of 10 years demonstrating progressively increasing leadership and financial management responsibilities ideally in the nonprofit sector
• Advanced knowledge of accounting and reporting software; strong Microsoft Excel skills
• Keen analytic, organization, and problem-solving skills
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, the board, volunteers or other outside partners
• Ability to translate complex financial concepts to individuals at all levels, including finance and non-finance managers
This position offers an exciting opportunity for a dedicated professional looking to make a significant impact within an organization. If you possess the required skills and experience, we encourage you to apply for this pivotal role. All applicants are required to submit a resume and cover letter.