Job Title: DC Operations Coordinator
Department: Executive Office
Reports To: Managing Director of DC Operations and Special Projects
Location: Washington, D.C.
The Jewish Federations of North America (“JFNA”) consist of 146 Jewish Federations and dozens of Network communities which collectively raise and distribute more than $3 billion annually to support flourishing Jewish life and the needs of the Jewish people in their home communities and around the world. The Jewish Federation system, among the top 10 charities on the continent, leads the largest network of volunteer and professional leaders who build and sustain Jewish communities that are healthy, safe, caring, welcoming and inclusive, educated and engaged, involved in the broader community, and deeply connected to Israel and the global Jewish people.
Position Summary:
The Operations Assistant plays a vital role in ensuring the smooth and efficient operation of JFNA's Public Affairs office in Washington, D.C. This position provides administrative and logistical support to the staff in the Washington D.C. office and delivers exceptional customer service to groups and individuals visiting the office for meetings, events, and advocacy fly-ins.
Key Responsibilities
· Event Support:
- Assist with the planning and execution of events, including meetings, advocacy efforts, conferences, and receptions.
- Set up and break down event spaces, ensuring proper arrangement of furniture and equipment and audio-visual systems.
- Coordinate catering and other logistical arrangements for events and groups.
- Work occasional nights and weekends as necessary to support events and other operational needs.
Office Management:
- Manage office supplies and inventory, ensuring adequate stock and timely ordering.
- Coordinate with security officers, building management and maintenance teams.
- Coordinate with vendors and contractors for maintenance and repair services.
- Provide general administrative support.
- Other duties as assigned.
Guest Experience Liaison:
- Proactively anticipate guest needs and ensure a seamless and positive experience.
- Manage guest registration processes, including visitor badges and sign-in procedures.
Qualifications:
- Strong organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
- Excellent communication skills: Clear and concise verbal and written communication to interact with various levels of staff and vendors
- Attention to detail: Ensure accuracy and thoroughness in all administrative tasks
- 1-2 years of experience in an administrative or customer service role.
As an Equal Opportunity/Affirmative Action Employer, JFNA celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.
COMPENSATION AND BENEFITS: JFNA offers a comprehensive benefits package (medical, dental, vision, FSA), including a defined contribution plan, generous vacation policy, paid legal and Jewish holidays, life insurance, generous parental leave policies and flexible remote work practices. Our compensation philosophy strives to be externally competitive and internally fair. Additionally, we offer voluntary learning programs throughout the year in subjects of interest to our staff.
Salary Range: $50,000 - $65,000
FEDERATION APPLICANTS: JFNA is committed to supporting local Jewish Federations and to identifying the best talent for the system. If a current Federation employee is hired for
this role, we will work with the local Federation to ensure an appropriate timeline and communications strategy. We welcome initial confidential inquiries to learn more about the role; however, current Federation employees who move to a finalist round of interviews will be asked to communicate with the Federation about their candidacy.
