Jewish Federation of Detroit seeks an experienced
Executive Assistant to provide top-notch administrative and clerical support to the Senior Director, Community Affairs & the Director, Community Relations in a fast-paced environment.
DUTIES AND RESPONSIBILITIES:
- Organize and support the demanding workloads of the Senior Director, Community Affairs and the Director, Community Relations
- Exercise good common sense, judgment and discretion in handling confidential and sensitive material
- Capable of professionally handling a high volume of donors, media, community leaders, and other important contacts in a calm, confident and friendly manner
- Schedule meetings, appointments, arrange catering, book rooms, and arrange conference calls
- Answer incoming calls for Executive Suite professionals, screen and route calls and emails as required
- Prepare general correspondence and electronic correspondence
- Provide excellent internal and external customer service in a responsive and timely way
- Research, compose and complete a professional document utilizing proper grammar, spelling and format skills
- Prepare meetings, format presentations for Committee meetings and document minutes
REQUIRED SKILLS & ABILITIES:
- Confidentiality a must
- Self-starter, self-disciplined, highly organized team player
- Proficient in MS Office including Word, Excel, Access and PowerPoint and able to create tables, perform mail merges, create labels, envelopes and “tent cards”
- Professional appearance and demeanor
- Strong interpersonal skills and positive attitude
- Excellent oral and written communication skills with proficiency in grammar
- Must possess a strong work ethic
- Willingness to do what it takes to get the job done
- Must be focused with attention to detail and have a strong sense of urgency
- Ability to multitask by prioritizing work and organizing own time
- Possess extensive knowledge and experience with the administrative aspects of running an office including organizing, creating and maintaining files in both electronic and hard copy form
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