SUMMARY OF POSITION: The responsibilities of the Accounting Analyst are as follows:
- Updates the daily cash in bank report
- Reconciles the bank accounts on a timely manner
- Clears all suspense items
- Advises the cash specialist of unreconciled deposits
- Runs the General Ledger report in MIP and reconciling each transaction by matching its session ID to its corresponding banking transaction, entering next to each open item the individual responsible for making the entry into MIP by using respective month’s reconciliation report
- Reconciles incoming donations from Raiser’s Edge to Blackbaud Merchant Services (BBMS), MIP, and banking. Download Square transactions from website and reconcile to MIP
- Initiates ACH payments, maintain ACH ledger, record Monthly Journal Voucher entries (MIP sessions) in the bank
- Keeps an accurate ledger as it is presented to the board on a bi-weekly basis
- Enters new fixed assets into MIP monthly. Run Fixed Assets/CAPEX Depreciation report at the end of each month and retain all support documents. Reconcile FA in MIP to actual FA on hand (inventory quarterly counts)
- Deposits and records all cash receipts company wide
- Prepares reports and analyze cash receipts
ESSENTIAL DUTIES AND RESPONSIBILITIESResponsibilities include the following, and other duties may be assigned:
- Ensures that all agency cash receipts (currency, checks, wires, and ACH payments) are properly identified by General Ledger Account and Program Code, recorded in the General Ledger (MIP) accordingly and deposited in the bank (either directly or scanned) within 24 hours of receipt
- Keeps updated records of book receipts provided for proof of payments for all 4 locations as required. Responsible for counting and verifying transmittals for cash, credit cards and checks received from all locations via interoffice on a weekly basis and ensure that receipts are properly recorded in the General Ledger (MIP)
- Researches and resolves all outstanding items at month end; These items include correct application of Pledge, Donation and Grant payments
- Assists Grant Billing Specialist in reconciliation of all Masada related billing
- Tracks all Donations, Pledge & Grant payments. Keep files and record payments for all divisions; Session ID should be recorded on Daily Bank Activity spreadsheet
- Reconcile Pledge Receivables & Donation payments on monthly basis. Reconciles all accounts, as assigned
- Creates daily payment reports to contact Grant Billing Specialist and confirm allocation and application of payment
- Review and import Raisers Edge files from Resource & Development on a daily basis
- Bank accounts daily management and monthly reconciliation of all JCS and MASADA bank accounts. Complete within 30 days with no suspense items, following JCS internal Fiscal policy
- Provide the Daily Cash in Bank report (includes the outstanding checklist and cashed checks)
- Monitor bank accounts for suspicious or fraudulent activity
- Process ACH payments. Review for accuracy. Provide a weekly ACH register
- Maintains ongoing communications and follow up with the Grant Billing Specialists and Cash Analyst to ensure all receipts are promptly and accurately recorded in MIP (Abila Accounting System)
- Maintains the MIP Chart of Accounts and Subpayor Codes
- Maintains Fixed Assets (FA) and CAPEX ledger and monthly depreciation expense
- Provides details of FA. Conduct Semi Annually inventory counts to verify FA
- Assists Accounting Manager with cash flow analysis and other analysis (i.e., accounts payable, ACH registers)
- Provides auditors with supporting schedules
MINIMUM QUALIFICATIONS:
- Bachelor’s Degree in Business, preferred; A combination of education and experience will be accepted on a year-to-year basis
- Minimum 5 years’ experience in Accounting or Finance
- Well-organized, results- oriented and deadline-focused with great attention to detail
- Possesses a dependable and strong work ethic to manage confidential information and data with discretion and successfully meet scheduled deliverables and timelines
- Ability to communicate effectively both orally and in writing
- Ability to work independently, self-motivated with initiative
- Experience with accounting software systems, preferably with MIP system
- Bank reconciliation experience
- Must possess an in-depth knowledge of US GAAP accounting
- Strong computer skills and the ability to use Microsoft Office effectively (Word, Excel, PowerPoint, MS Teams, and Outlook). Excel knowledge must include pivot tables
- Ability to focus and prioritize
- Follows up in a timely manner demonstrating a strong sense of ownership and urgency
- Ability to analyze and resolve problems and draw accurate conclusions
- Well organized and deadline-focused with attention to detail and 100% accuracy
- Excellent interpersonal skills and the ability to work well with a team
- Ability to apply reasoning to carry out instructions furnished in written, oral, or diagram form
PERKS: We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly in-service training and CEU opportunities. This is a one of a kind opportunity for leadership in talent management to contribute to a team of mindful, caring and passionate people at work every day in service to our community!
JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.
ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.
