COMMUNICATIONS and OFFICE COORDINATOR:
POSITION SUMMARY
The Communications & Office Coordinator plays a key role in ensuring the smooth operation of Beth Israel Congregation in a small office setting, often the first point of contact for members and visitors. Reporting to the Executive Director, this position requires independent work, anticipatory planning, and collaboration with various stakeholders (staff and volunteers) to prepare all communications, programming support, and management of the office. The Communications & Office Coordinator primarily supports the Executive Director and the Director of Education and Engagement. Additionally, the Coordinator manages the synagogue's marketing (flyers, banners, Constant Contact emails, social media, congregational mailings, etc.), ensuring proficiency, accuracy, and timeliness.
30 hours/week, 4-5 days/week
QUALIFICATIONS
- Education: Associate degree required; bachelor’s degree or advanced qualifications preferred.
- Interpersonal Skills: Excellent communication skills, both written and verbal, with a professional and approachable demeanor.
- Organizational Skills: Strong office management abilities, including multitasking and prioritizing in a busy, team-oriented environment.
- Technical Proficiency: Skilled in Office 365 (Word, PowerPoint, Excel, etc.), Zoom, Constant Contact (or similar), Canva, and cloud-based systems and zoom. Familiarity with Shul Cloud and graphic design tools is a plus.
- Confidentiality: Capable of handling sensitive financial and personal information with discretion.
- Jewish Knowledge: Understanding of Jewish holidays, customs, and traditions is desirable.
RESPONSIBILITIES
Administrative
· Serve as a professional and reliable office presence, greeting visitors while adhering to strict security procedures through screening procedures and common sense.
- Manage incoming and outgoing communications, including phone calls, emails, snail mail, and deliveries.
- Provide administrative support to the Executive Director and the Director of Education and Engagement, additional staff, and volunteers.
- Maintain a central calendar for synagogue events and activities.
- Oversee office operations, including inventory management, equipment maintenance, and vendor coordination.
- Recruit, train and schedule volunteers for office and project support as needed.
Communication and Marketing
- Develop, design, oversee production of, and distribute electronic and printed announcements, newsletters, and marketing materials for synagogue activities and events.
- Create, maintain, and update the synagogue website and calendar.
- Manage social media accounts to ensure an active and engaging online presence.
- Create and maintain electronic and printed templates for routine communications and coordinate publicity efforts for synagogue programs.
- Run birthday, anniversary, and yahrzeit weekly lists to include in the newsletters.
- Send email and USPS mail reminders to celebrants and those with yahrzeits.
Additional Responsibilities
- Assist with occasional Shabbat and holiday service coordination, including staffing and technical support.
- Ensure the front office is organized, clean, and welcoming for visitors.
This position offers an opportunity to work in a dynamic, community-oriented environment where attention to detail, initiative, and strong interpersonal skills are essential.
