Position Summary
The Administrative Assistant, Jewish Community Relations Council (JCRC), will provide comprehensive support to the Jewish Community Relations Council (JCRC) of the Jewish Federation of Greater Philadelphia. This role is key in coordinating tasks, managing projects, and facilitating the efficient completion of departmental assignments. The Administrative Assistant will work closely with the JCRC department team and various stakeholders within the Jewish community. The ideal candidate will be proactive, organized, and flexible, able to navigate a fast-paced environment and ensure smooth day-to-day operations of the department.
Essential Duties and Responsibilities
- Administrative Support: Provide high-level administrative support to JCRC leadership, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Project Management: Assist in the planning and execution of projects within JCRC, ensuring deadlines are met and resources are allocated effectively.
- Communication and Coordination: Serve as a point of contact for internal and external stakeholders, including coordinating with vendors, venues, and colleagues across the organization.
- Meeting Support: Prepare meeting agendas, take minutes, and track action items to ensure follow-up and completion. Provide timely updates on ongoing projects.
- Database and Reporting: Maintain and update internal databases, ensuring accurate records of meetings, projects, and key contacts. Assist in preparing reports and tracking key metrics.
- Customer Service: Handle requests and inquiries from stakeholders with professionalism and a focus on customer service, ensuring that issues are resolved efficiently.
- Special Projects: Assist in ad-hoc projects and provide administrative support to ensure the department's goals and objectives are met.
