To Apply: This position is being hired through Avanti Staffing. Resumes should be emailed to Marsha Nicholas: marshan@avanti-staffing.com with the subject line " JUF Application". Please note that this position is temp-to-hire and will start as a temporary position for the first three weeks. We have two open administrative positions at this time, and Avanti Staffing will tell you about each after sending your resume and help determine which one you are more qualified for and interested in.
What you’ll be responsible for:
You will be responsible for assisting your supervisor and the rest of the team with administrative tasks. Some of your responsibilities will include working in our database systems, helping with communications with donors, assisting with meeting/event preparations, and handling other ongoing tasks for the team. We are seeking someone organized, thorough, self-motivated, with strong attention to detail. This position is in the office Tuesdays-Thursdays and remote Mondays and Fridays. The salary range for this role is $43,000-$45,000.
What you’ll be doing:
- Schedule meetings, answer the phone, take messages, keep files organized, and relieve team of clerical work and routine administrative and business tasks.
- Become proficient in performing tasks in Salesforce. Adhere to Salesforce policies and procedures and maintain integrity of information.
- Serve as Contact Case Data Manager (CCDM) and participate in the Contact Quality Team (CQT) to support and maintain data integrity for the team and the whole organization.
- Assist team with functions related to processing expenses, maintaining internal and external calendars, Salesforce, and other software programs.
- Plan, implement, and execute a variety of delegated in person and remote administrative tasks in accordance with established guidelines, procedures, organizational, and departmental goals.
- Facilitate in all possible ways the most efficient and productive use of the time and effort of the immediate supervisor.
- Represent the organization as required to other departments, agencies, organizations, or outside professional and general communities.
- Act as a liaison between other departments to help with tasks as needed.
- May do multiple of the following, depending on which team placed on and interested in:
- Provide ongoing support for events including registration, Salesforce administration, preparing materials, and assisting at events on site or outside JUF.
- Prepare forms, financial reports, and statistics as required.
- Process pledges, payments, and bills. Track gifts and produce acknowledgement letters and other correspondence. Maintain donor lists.
What you need to succeed:
- High school diploma or equivalent.
- 1-3 years’ professional experience.
- Excellent interpersonal, organizational, written, and verbal communication skills.
- Skill and proficiency in Microsoft Office Suite (including Outlook, Word, Excel).
- Efficient and can work collaboratively and independently.
- Highly adaptable to different work styles, flexible, and able to assist multiple people in the department.
- Patient and adaptable with strong attention to detail and ability to file with accuracy.
- Ability to learn new software systems, including Salesforce.
- Strong multi-tasker and able to maintain workload to meet deadlines.
- Available for weekend/evening meetings/events if needed.
What you’ll love about us:
At JUF, you can be part of one of the largest non-profit social welfare institutions in Illinois. We provide food, refuge, healthcare, education, emergency assistance, and essential services to 500,000 Chicagoans of all faiths and millions of Jews around the world. We take pride in our mission and in having a work culture that fosters a sense of belonging and feels rewarding, supportive, and inclusive. We offer generous benefits including medical, dental, and vision insurance, 401(k) match, professional training, tuition reimbursement, paid family leave, up to 22 days of paid time off (starting with 11), up to 11 sick days (starting with 7), and up to 21 paid holidays. We have a flexible schedule with core hours and the ability to work from home / remote a few days per week on a hybrid basis.
Union Status: Union Required
